The meeting convened around 3:00 pm. 

Present: 
Amelita Ibay, Merce Prudencio, Noel Matinez, RenePrudencio, Rueben Basconcillo, Rufina Tolentino, Tony Gan.
I.  Welcome
The chairman welcomed everyone present.

An inquiry was made as to the status of Romy Galdones.  It was reported that his condition remained the same-non-responsive.

An inquiry was made as to whether the Galdones family had been invited to the event.  It was decided, after some discussion, to invite them. 
The chairman agreed to contact them*.

An inquiry was made as to which VIPs had responded to our invitation.  It was reported that the following had responded so far:
Philip Browning will dropin, Jake Aquilar will attend, Sheryl Spiller will not be able to attend due to prior commitments but asked that pictures be taken to be shared with Mr.Browning.  It was also reported that Michael Sylvester would not be able to attend.  The group decided to invite Bryce Yokomizo.
The chairmain will make the contact**.

II.  Secretary'sReport
Not given.  Secretary was not able to attend.

III.Treasurer's Report
Notgiven.

IV.  Status Reports from the Committees
A. Marketing
It was announced that Tony Aco, the chairman for this committee, had requested relief from this assignment due to personal matters.  The tickets he had in his possession had been turned over to Tony Gan.  An accounting of all the tickets "sold" or otherwise distributed to date was made.
Additional tickets were distributed to those who needed them.

Note:  Well under 100 tickets have been "sold" so far.  Since the capacity of the hall is 200, a concerted effort needs to be made by everyone, not just the contact persons listed on the flyer, to "sell" more tickets.

B.  Program/Entertainment
Noel Martinez developed a suggested program to be used by the MC.
See Below.

C.  Decoration
Noel Martinez reported that plans were well underway and assured the group that plans will be finalized and implemented by the deadline - Friday,August 24,  2007.  He reported that projected expenses will exceed the $150.00 approved by the association but that he will make up the difference.  He recommended, and the group accepted, that Hawaiian punch beserved.

D.  Food
Several changes were made to the original food assignments.
Notably: NoelMartinez, EdwinMonteagudo and RuebenBasconcillo will provide 18pounds of barbque chicken (12 Ibs.) and beef (6 Ibs.)
Tony Gan reported that Evelyn Tuazon could not attend due to prior commitments but agreed to donate Pancit Malabon
See below for complete updated food assignments

E.  Welcoming Committee
This committee will be responsible for greeting attendees, checking their ticket status against the official "marketing" listing, accepting their "donation" if unpaid and directing them to their tables.

The meeting adjourned around 5:15pm.

CRB:mtf
**Letter of invitation emailed and mailed on Sunday, August 19,  2007.
Letter of invitation emailed and mailed on Monday, August 20,  2007.


SUGGESTED PROGRAM ORDER

• OPENING REMARKS
• WELCOME - MC (Edwin Monteagudo)
• MESSAGE FROM THE CHAIRMAN
• SPECIAL PRAYER FOR ROMY GALDONES - JaimeRaneses
• POWERPOINT PRESENTATION - Dee Abellera
• HAWAIIAN ENTERTAINMENT (DANCES) - GlennAlapag and group
• DANCE BY TONY AND JESSICA GAN
• HULA INSTRUCTION?
• DINNER (canned Hawaiian music in background - provided by Glenn?)
• HAWAIIAN ENTERTAINMENT - Glenn Alapag
• LIMBO
• RAFFLE DANCING (to canned music)

FOOD ASSIGNMENTS
(Updated 08-18-07)

• 1 lechon - Amelita Ibay, Rene Prudencio, Merce Prudencio & Tony Roldan
• 2 large trays of Pancit - Tony and Jessica Gan
• 1 and 1/2 trays of Chicken BBO (1tray) and Beef BBO (1/2 tray) - NoelMartinez, Edwin Monteagudo & Rueben Basconcillo
• Shanghai lumpia - Beda Sasis
• Fresh Lumpia - Rolly Rivera (Someone needs to contact him to verify)
• Salad - Jose Arenas
• Fruits - Magen Aquino
• Dessert - Rufina Tolentino
• Water - Dee Abellera
• Sodas - Vicky Ramiento
• Pancit Malabon - Tony Aco & Evelyn Tuazon

NOTE: Contact must be made with the Filipino managers to see if they can donate food items.  We need enough food for 100-150 attendees.The capacity of the hall is 200.